What is the correct format for a personal letter?

Imagine being the only job candidate who writes a personal thank you letter after an interview or the only former student who sends a personal thank you letter after a letter of reference. Yes, it’s charming and old-fashioned, but it can also be a highly effective method to set oneself apart from the throng. Because it’s personal, you may make it however you want. A personal letter, as different from a formal letter, can express feelings and emotions, depending on the relationship between the sender and the receiver. Invitations, expressions of thanks, apologies, congratulations, condolences, and other personal matters can all be addressed in personal letters.

Digital ways of communication such as phone conversations, text messages, and emails have largely replaced letter writing in recent years. However, there may be times when you feel the need to write a letter to convey your message. As an alternative, you must compose a personal letter as part of your homework. A personal letter format is a necessity to produce an engaging and relevant personal letter. When drafting a personal letter, there are no strict guidelines. You can still use the tips below as a guide.

Personal letter format – Must follow tips

 

Sender’s address

Begin by writing your complete address, which should include the street name or number, city, country, and zip code. You can mention this in the letter’s top right corner. It will be easier for the recipient to react to you if you include your complete address. When sending a letter from a location other than your typical home, institution, or office address, providing your complete address is even more vital.

The date on which you craft the letter 

Include the date on which you write the letter below the sender’s address. The date can be stated in a normal format, for example, January 1, 2022.

Recipient’s address

In the left corner of the page, write the recipient’s complete address as well as his or her full name. After the date, write the recipient’s name and address on the next line. To keep the flow going, you must mention the recipient’s address right after the name.

Salutation or greeting

You can use dear as a term of endearment because this is an informal letter. The recipient’s first name or how you address them is frequently followed by this. The greeting normally concludes with a comma, but if the greeting is highly personal, it may also end with an exclamation point.

Subject line

The subject line gives the reader a sense of what you will be discussing in the letter’s main body. Though you need a subject line for a business letter, you need not frequently include it in the format of a personal letter.

Introductory paragraph

Because a personal letter is a friendly communication, you may inquire about the recipient’s well-being. In this section, you must explain why you are writing the letter.

Body paragraphs

The primary text of the personal letter is here. This section contains the message that you are presenting. You can use different paragraphs for each item of information if you want to convey many pieces of information. The body paragraphs have no word limit, so strive to keep your writing concise and clear. In most cases, two to three paragraphs are written in the format of a personal letter.

Concluding paragraph

This paragraph contains a summary of the letter. In the concluding paragraph, make sure to include a respectful call to action. This could be a letter response, a meeting request, or a phone call request. You must state clearly the recipient’s reaction.

Complimentary close

Leave a blank space after the final paragraph and write a complementing closer, such as “Faithfully.” A complimentary close is a means to offer your greetings to the receiver in a decent letter format. It’s also a means of expressing gratitude for their time and consideration.

Signature line

After the complimentary closure, you need to write your signature in the next line. If you’re sending a hard copy of the letter, your signature should be in blue or black ink.

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