Postingstock | If you are looking for how to convert Outlook messages to PDF file formats? Here, we are going to discuss two methods which are manual method & automated solution (Expert Recommended). So, let us take a look for the same one by one.
But before starting the process, we take a little intro of Outlook and PDF file formats.
Microsoft Outlook is a very common email client that’s used by millions of users all around the world. As reliable as it is, emails can become lost as a result of accidental deletion. When does an important email go missing from your inbox?
PDF stands for Portable Document Format. It’s a versatile file format created by Adobe that gives users an easy, reliable way to present and exchange documents- regardless of the software, hardware, or operating systems being used by anyone who views the document.
Let’s start the conversion process:-
Also Read: If you want to convert multiple Outlook messages as a PDF format. Then, you can use Convert Outlook Messages Software.
Why Need to Convert Multiple Outlook Messages to PDF Format?
There are several reasons why users need to convert the Outlook messages into PDF formats. When users want to save multiple Outlook messages as PDF. Some of them are mentioned in the below section:-
- It accesses multiple Outlook email messages on any system without Outlook installation.
- As MSG files can easily be modified, hence it is not secure. By converting the format to PDF, users can ensure the data security.
- Users can take backup of all the imported MSG files which can be used for the future requirement.
Manual Method For Converting Message Into PDF File
Follow the below steps to perform the manual method using printing method:-
- Firstly, Open Outlook and select a message. then, click on the File Tab.
- Now, click on print, hit the printer it will provide you multiple options to print select “Microsoft Print to PDF”.
- After that, go to the “Print Option” to specify how you want the item to be printed and then click on the print option.
- Finally, give the name of your file and hit Save.
Note: If you want to convert multiple Outlook messages into PDF file formats. Then, the manual method is not suitable for this. Because to perform this process you need to do the above step again and again for each file. So, we suggest you to use the automated solution to convert multiple Outlook messages to PDF formats easily.
Limitations of the Manual Method
- A manual method might result in data loss also.
- Converting the multiple Outlook messages to a PDF using this process is a lengthy and tricky task.
- In some of the cases, only the email contents are converted and it is unable to convert attachments.
Now, in the section below, we are going to discuss the automated solution for an easy conversion process. Let’s take a look for the same with its working steps:-
Convert Multiple Message to PDF – [Automated Solution]
If users want to convert multiple or single messages from Outlook to PDF format. They can use the above manual method. But the processes are lengthy and could be unmanageable for non-technical users. So, using professional software will enable the user to perform the file conversion.
MSG to PDF Converter Tool is one such utility that allows users to convert multiple Outlook messages to PDF attachments in Landscape & Portrait mode. In addition to that this software has no file size and number of limitations users can easily convert multiple Outlook messages to PDF without losing any data file.
Now, after understanding about the software. Let us take a look for its working process explained in the below section step by step:-
Working Process Explained For the Software
Follow the below steps to complete your entire process to convert multiple Outlook messages to PDF formats without facing any hassle. So, let’s take a look for the same!
- Launch and run the software on your Windows machine.
- Now, select the MSG File or Folder containing MSG files for the conversion
- The software will display the content of Files in the Preview Panel
- Finally, Click on the Export button to initiate the exporting MSG data into PDF format.
The Verge
In this blog, we have discussed how to convert Outlook messages to PDF file formats? Manual & automated methods also explained in the above article which helps you to complete your process easily. The manual method is a lengthy and difficult process for non-technical users. And, it cannot convert multiple Outlook messages as PDF formats.
But, don’t worry. We have also suggested an automated solution which is an easy & quick solution to complete the process without facing any trouble. Users can easily convert multiple Outlook messages into PDF formats without having any technical knowledge. Choose as per your requirement.
